Todoist is a task management app for personal and team to-do lists, projects, and recurring tasks. It helps a small association track donor report deadlines, event tasks, and partner follow-ups without the overhead of a full project management platform.
Key features
- Task lists by project: due dates, priorities, and labels.
- Recurring tasks: such as monthly reports or volunteer meetings.
- Shared projects: assign tasks and see who owns what.
- Natural language input: add dated tasks quickly.
- Apps on every device: with sync and offline use.
Pricing
The free plan covers basic task management with a cap on active projects. Pro usually costs under $5 a month billed annually, and Business adds shared workspaces and admin controls per user.
Prices change over time. Figures above are based on Todoist’s own pricing page.
Pros and cons
| Pros | Cons |
|---|---|
| Simple and usable right away | Lacks Gantt charts and resource planning |
| Free plan covers one person’s needs | Free plan project cap can pinch with several programs |
| Fast task entry | Collaboration is simpler than dedicated team tools |
Who Todoist is for
Organizations and small teams that need a simple way to track tasks and deadlines without a full project management system.
Who should skip it
Skip it if you run complex funded projects with dependent phases and timelines. A dedicated project tool fits better.
How to get started
Start free and organize current tasks into a few clear projects, such as fundraising, events, and volunteers, before upgrading.
FAQ
Does it work for a small team?
Yes, shared projects let you assign tasks, though collaboration is simpler than dedicated tools.
Does it work offline?
Yes, and tasks sync when you reconnect, which helps in field work.
Disclosure: elathar may earn a commission if you sign up for Todoist through the links in this article. This does not change what you pay, and it does not influence which tools we choose to cover.
