Hubstaff is a time tracking and team management tool that records hours, assigns them to projects, and turns them into timesheets and payments. It helps organizations working with freelancers or distributed teams that need to allocate time across grants and projects to justify costs to funders.
Key features
- Time tracking: desktop, mobile, and browser, with hours assigned to projects.
- Activity levels and screenshots: optional and can be switched off.
- Timesheets and payments: earnings calculated from approved hours.
- Location tracking: for field teams via mobile.
- Budgets: hour and cost limits per project.
Pricing
| Plan | Price | Includes |
|---|---|---|
| Starter | $7/user/month | Time and activity tracking, reports |
| Grow | $9/user/month | Locations and integrations |
| Team | $12/user/month | Payments, invoicing, scheduling |
| Enterprise | about $25/user/month | Enterprise features |
A 14-day free trial is available, and paid plans require at least two seats.
Prices change over time. Figures above are based on Hubstaff’s own pricing page.
Pros and cons
| Pros | Cons |
|---|---|
| Hours per project support funder reporting | Screenshots can hurt trust if imposed without explanation |
| Time, payments, and budgets in one place | Two-seat minimum |
| 14-day free trial | Activity scores do not reflect work quality |
Hubstaff vs BuddyPunch.com
BuddyPunch.com, also covered on elathar, is simpler and closer to a time clock for field teams. Hubstaff is stronger for remote work, allocating time across projects, and payments.
Who Hubstaff is for
Organizations working with hourly freelancers or teams across several countries that need to document time spent on each grant or program.
Who should skip it
Skip it if your team is small and salaried, where detailed tracking can harm the work culture. Check data protection laws before enabling screenshots.
How to get started
Start the trial with a small team, explain what is tracked and why, and create one project per grant before rolling it out.
FAQ
Are screenshots mandatory?
No, they can be adjusted or switched off.
Does it help with funder reporting?
You can assign hours to separate projects and export reports, but check each funder’s requirements.
What is the minimum team size?
Two seats on paid plans.
Disclosure: elathar may earn a commission if you sign up for Hubstaff through the links in this article. This does not change what you pay, and it does not influence which tools we choose to cover.
